Board portal pricing in 2026: what nonprofits pay

Board portals are priced four ways: per user, per board, one flat price for the organization, or a quote after a sales call. Of the nine products we checked, three publish prices. Boardable starts at $20.99 per user a month, BoardPro at $1,650 per board a year, and Karma Compass has a Free plan and a Pro plan at $99 a month for the whole board. The other six quote on request.

We make Karma Compass, so read this knowing that. Every price below is from the vendor's own pricing page, with the date we read it.

Vendors that publish prices

Boardable: per user

Boardable lists three plans, priced per user and billed annually. Essentials starts at $20.99 per user a month, which is $251.88 a year. Professional starts at $29.99 and Professional+ at $35.99. The page calls these first-year prices and says the per-user rate falls as you add users. There is a free trial, and no free plan is listed. Read 12 November 2026.

BoardPro: per board

BoardPro charges per board, with unlimited users. Paid annually, Essentials is $1,650 a year, Premium is $2,750 and Ultimate is $4,400, in US dollars. Paying monthly costs more. The monthly prices were $165, $275 and $440 when we read the page on 29 October. Subcommittees are billed separately, at $825 a year each. Not-for-profits and schools may qualify for up to 40% off. Read 12 November 2026.

Karma Compass: one price for the organization

Free is $0, with unlimited board members and four meetings a year. Pro is $99 a month and Organization is $199 a month, whatever the size of the board. Yearly billing gives two months free. Every new organization gets two weeks of Organization free and moves to Free if it hasn't upgraded by then. Nothing is deleted, and we don't ask for a card.

Vendors that quote on request

None of these listed a price when we read their pricing pages.

• BoardEffect offers two plans, Pro and Plus. Read 19 October 2026.
• OnBoard offers three plans, Essentials, Premium and Ultimate, priced by plan and number of users. Read 19 October 2026.
• Diligent Boards offers a package tailored to the organization. Read 29 October 2026.
• Govenda lists unlimited users and no implementation fees. Read 29 October 2026.
• Aprio prices per user license, and says its plans start at 20 users for nonprofits. Read 29 October 2026.
• BoardDocs, a school-board product owned by Diligent since 2016, showed no price on the pages we read on 29 October 2026.

With a quote, you can't compare until you have talked to sales. Ask for the number in writing, with the renewal price next to it.

What a ten-person board pays in a year

Using the listed prices, before any discount:

• Karma Compass Free: $0
• Karma Compass Pro: $990 on yearly billing, or $1,188 paid monthly
• BoardPro Essentials: $1,650, or less with the not-for-profit discount if you qualify
• Boardable Essentials: $2,518.80 for ten users at the starting rate

If your executive director and an assistant need accounts too, a per-user plan charges for twelve people. Per-board and flat prices don't change when someone joins.

What the listed price leaves out

Before you compare, ask each vendor:

1. Is this a first-year price? Boardable's page says its prices are. Ask what year two costs.
2. Is there a minimum number of users? Aprio's nonprofit plans start at 20 users, though Aprio says they include every feature and unlimited committees.
3. Are committees extra? BoardPro bills subcommittees separately.
4. Which features sit on a higher plan? Boardable lists AI minutes on Professional+, and BoardPro lists them on Premium.
5. Is there a setup or onboarding fee?
6. Is it billed annually up front, and can you leave mid-year?

Our post on questions to ask before a board portal renewal goes further into the contract side.

Free options

• Karma Compass Free. Unlimited board members and document uploads, voting, RSVPs with quorum tracking, and four meetings a year.
• BoardPro's Impact Project. Organizations with annual operating expenses under NZ$500,000 can apply for a free subscription. BoardPro assesses each application.
• The tools you already have. A small board can run on Google Drive or Microsoft 365. Both posts say where that stops working.

How we priced Karma Compass

We charge one price for the organization, so nobody has to decide which directors get a license. Adding a new director costs nothing on any plan, because board members are unlimited.

On Pro you pay for more drafting: agendas, minutes from your notes or a transcript, and playbooks that send the reminders. One customer told us that at this price it was a no-brainer. Start on Free and see whether your directors use it.

See what each plan includes

Sources

• Boardable plans and pricing: plans, per-user prices, annual billing and first-year pricing. Read 12 November 2026.
• BoardPro pricing: per-board prices, subcommittees and the not-for-profit discount. Read 12 November 2026.
• BoardEffect pricing and OnBoard pricing. Read 19 October 2026.
• Diligent pricing, Govenda pricing and Aprio pricing. Read 29 October 2026.
• Our side-by-side pages for Boardable, BoardPro, BoardEffect, OnBoard, Diligent, Govenda, Aprio and BoardDocs list what else we read.